The approval and acknowledgment of grades, evaluations, or academic progress reports traditionally involved a lot of documentation for signatures to ensure proper record-keeping, accountability, and regulatory compliance. Signatures are legal proof that students and parents or guardians have reviewed and accepted the assessment. However, obtaining these signatures this way can be challenging due to delays in document handling, difficulties coordinating with multiple parties, and the risk of lost or misplaced records. The BoldSign eSignature platform overcomes these challenges by offering a seamless digital solution that streamlines the process, enabling quick, secure, and efficient collection of signatures.
This blog post highlights how BoldSign eSignatures enhance efficiency in the approval and acknowledgment of grades and evaluations.
How BoldSign features enhance grading and evaluation processes
BoldSign offers a suite of features that enhance grading and evaluation processes.
Signer authentication methods
Signer authentication is essential in the approval and acknowledgment of grades and evaluations to maintain the integrity of academic records and comply with legal standards. By using methods such as email verification, access codes, SMS authentication, and ID verification, BoldSign verifies the identity of students and parents before they access or sign grade reports and evaluations. This reduces the risk of unauthorized access and ensures that only verified individuals can acknowledge or approve academic documents.
Centralized platform for document management
Centralized document management allows for the seamless organization of various academic documents. This is particularly useful for managing enrollment forms and consent forms. Teachers and administrators can easily create and distribute report cards, track who has signed them, and store them securely. With the ability to add tags and pin documents to the dashboard, all important files are readily accessible and easily retrieved when needed.
Send documents in bulk
The bulk-sending feature allows schools to send a single document to multiple recipients at once. This is ideal for distributing enrollment forms and other important documents to students and parents efficiently.
Reusable templates
Templates are highly beneficial for educators, allowing them to create standardized grade reports and evaluation forms. These templates can be reused each semester or academic year, ensuring consistency and saving time. With a predesigned template, teachers can quickly fill in student-specific information and send out reports with minimal effort.
Expedited responses with SMS signature requests
SMS signature requests are particularly useful for urgent documents that require immediate attention. For example, if the deadline for field trip permission is approaching and the email request ended up in a spam folder, teachers can directly text the document to parents. This expedites the process, ensuring that deadlines are met.
Security and compliance
Compliance with regulatory standards ensures that all documents handled via BoldSign meet legal and security requirements. This is important for educational institutions, as they handle sensitive student information. BoldSign’s compliance with SOC 2® Type 2 and GDPR standards ensures that all data is securely processed and stored, providing peace of mind to educators, students, and parents.
BoldSign employs strong encryption methods for data at rest and in transit, along with regular security audits, to protect sensitive information from unauthorized access. This advanced security ensures that academic records and personal information remain confidential and secure.
It also generates comprehensive audit trails to track the history of each document, including who signed it, when it was signed, and the IP address of the device used for signing. This transparency is essential for accountability and helps resolve any disputes or questions about a signature’s authenticity.
Anytime, anywhere access
Mobile compatibility ensures that all users can sign documents conveniently from their smartphones or tablets. This is particularly beneficial for busy parents who may not have immediate access to a computer. With a mobile-friendly platform, they can quickly review and sign report cards or evaluations on the go, ensuring timely communication.
Variety of signature options
Offering multiple signature types caters to different preferences. Some users may prefer using a predefined signature type, while others may want to draw it or upload an image of their handwritten signature. This flexibility ensures that everyone can sign documents in a manner that is comfortable and familiar to them.
Auto reminders for your signers
Automated reminders for pending signatures help ensure that all necessary signatures are collected on time. For instance, if a parent or student has not yet signed a grade report, an automated reminder can prompt them to complete the action. This feature helps keep the process on track and reduces the need for in-person follow-ups.
Branding for a professional touch in documents
Schools can customize the signature request emails and signing page with their logos and colors, creating a cohesive and recognizable look. This not only reinforces the institution’s brand but also adds a level of professionalism to all communications.
Signing of the documents
Upon receipt of the signature request email, signers can securely review and sign the documents by following these steps:
- Access the document by clicking the Review and Sign link received through email.
- Read and accept the disclosure terms. This ensures that you understand and agree to the conditions and legal implications associated with the document you are about to sign.
- Then, click Continue to proceed to the signing page.
- On the signing page, click Start signing. After filling in the first field, you can click the Next field button to navigate to the next place requiring a signature or initial.
- Once all fields are filled, click the Finish button to finalize the signing process.
Conclusion
With these features, BoldSign significantly enhances the efficiency of the grading and evaluation process in educational institutions. Sign up for a 30-day free trial today and experience the difference.
Share your thoughts and comments below. For more details about BoldSign features, visit our documentation or schedule a personalized demo. If you have any questions or need assistance, contact our support team via our support portal.
